Project of the Month
"Transforming Business Efficiency with Strategic Software Implementation"
Delivering Software Success within Time, Cost, and Benefit Goals
INITIAL SITUATION
- Following a completed merger with an international corporate group, the company faced significant challenges in synchronizing its data and software systems.
- The replacement of the long-standing and successful ERP system became imminent due to its maintenance and support discontinuation.
- Existing processes and workflows were incompatible with those of the corporate group.
- The system had numerous individual customizations, relied on local data backups, and lacked cloud capabilities.
- Legacy ERP system no longer supported or maintained.
- Misalignment of processes and workflows with the parent corporate group.
- Inability to adopt modern cloud-based applications.
- Risk of data loss due to reliance on local backups.
- Resource constraints in transitioning to a new system while maintaining daily operations.
APPROACH
Phase 1: Vision and Strategy
- Conducted a strategic workshop to define the long-term development goals of the company.
- Integrated the corporate group's requirements into the vision for the new software.
Phase 2: Processes and Workflows
- Modeled and documented both current and future workflows to ensure alignment with the new system and corporate expectations.
- Assessed and recorded the existing and desired system landscape, highlighting areas for improvement and integration.
Phase 3: Software Evaluation
- Conducted a rigorous evaluation process to identify suitable software solutions and system integrators.
- Developed a shortlist of options and selected the final partner based on detailed functional and strategic evaluation criteria.
Phase 4: Implementation
- Adopted a classic project management approach to oversee introducing the new software.
- Monitored control functions, time, and costs throughout the implementation.
- Ensured a seamless handover to the customer.
CUSTOMER BENEFITS
- Detailed description of target expectations, requirements, and functionalities provided clarity for stakeholders.
- Comprehensive documentation ensured smooth transitions and consistent communication.
- External project management brought in expertise in structuring and managing complex projects.
- Acted as a neutral partner to mediate disagreements and align all stakeholders.
- Relieved internal personnel from extensive project demands, enabling focus on daily business activities.
- Project controlling mechanisms ensured transparency in achieving functionality, time, and cost goals.
- Transitioned to a cloud-enabled system compatible with modern corporate standards, enhancing scalability and long-term reliability.