Project of the Month


"Transforming Business Efficiency with Strategic Software Implementation"

Delivering Software Success within Time, Cost, and Benefit Goals

INITIAL SITUATION

  • Following a completed merger with an international corporate group, the company faced significant challenges in synchronizing its data and software systems.
  • The replacement of the long-standing and successful ERP system became imminent due to its maintenance and support discontinuation.
  • Existing processes and workflows were incompatible with those of the corporate group.
  • The system had numerous individual customizations, relied on local data backups, and lacked cloud capabilities.
  • Legacy ERP system no longer supported or maintained.
  • Misalignment of processes and workflows with the parent corporate group.
  • Inability to adopt modern cloud-based applications.
  • Risk of data loss due to reliance on local backups.
  • Resource constraints in transitioning to a new system while maintaining daily operations.

APPROACH

Phase 1: Vision and Strategy

  • Conducted a strategic workshop to define the long-term development goals of the company.
  • Integrated the corporate group's requirements into the vision for the new software.

Phase 2: Processes and Workflows

  • Modeled and documented both current and future workflows to ensure alignment with the new system and corporate expectations.
  • Assessed and recorded the existing and desired system landscape, highlighting areas for improvement and integration.

Phase 3: Software Evaluation

  • Conducted a rigorous evaluation process to identify suitable software solutions and system integrators.
  • Developed a shortlist of options and selected the final partner based on detailed functional and strategic evaluation criteria.

Phase 4: Implementation

  • Adopted a classic project management approach to oversee introducing the new software.
  • Monitored control functions, time, and costs throughout the implementation.
  • Ensured a seamless handover to the customer.


CUSTOMER BENEFITS

  • Detailed description of target expectations, requirements, and functionalities provided clarity for stakeholders.
  • Comprehensive documentation ensured smooth transitions and consistent communication.
  • External project management brought in expertise in structuring and managing complex projects.​
  • Acted as a neutral partner to mediate disagreements and align all stakeholders​.
  • Relieved internal personnel from extensive project demands, enabling focus on daily business activities.
  • Project controlling mechanisms ensured transparency in achieving functionality, time, and cost goals.
  • Transitioned to a cloud-enabled system compatible with modern corporate standards, enhancing scalability and long-term reliability.